(1) Definition. Procurement to meet existing needs may arise when there is a need to procure matching or compatible supplies and services when other similar supplies and services would not be reasonably beneficial to meet the City’s needs in connection with existing equipment or facilities.

(2) Process. To use existing needs procurement, the Purchasing Agent shall place a written determination in the procurement file specifying the existing items, and explaining the need to match or service them. The Purchasing Agent, Department Head, or employee designated by Department Head, shall negotiate and use appropriate means to obtain the best price available for the item being procured.