5-3-109. SOLE SOURCE PROCUREMENT.
(1) Definition. Without limitation, sole source procurement may arise when:
a. The City needs a supply or service of a unique or specialized nature, and only one known supplier is reasonably available to meet the need.
b. Specific parts, accessories, equipment, materials, services, proprietary items or other items are necessary to meet the City's needs, and there are no comparable items reasonably available.
c. Items are procured for resale.
(2) Process. To use sole source procurement, the Purchasing Agent shall place a written determination in the procurement file after conducting a good faith review of available sources, stating why no other sources are reasonably available, or why competition would not be likely to produce other acceptable offers. Sole source procurement shall not be used only to accommodate a desire for a particular proprietary item unless the City has a need for such item, which can be justified in writing pursuant to the provisions of Subsection (1) of this Section, The Purchasing Agent shall negotiate and use appropriate means to obtain the best price available for the item being procured.