3-4-106. PURCHASING DIVISION.
The Purchasing Division is supervised by the Purchasing Manager and shall:
(1) Have such powers and duties as may be prescribed by state law or City ordinance.
(2) Purchase or contract for all supplies and contractual services needed by any City board, commission, or department, or by any using agency which derives its support wholly or in part for the City, in accordance with purchasing procedures as prescribed by law or ordinance and such rules and regulations as the Purchasing Manager, Finance Director, or City Manager shall adopt for the internal management and operation of the Purchasing Division.
(3) Act to procure for the City the highest quality in goods and contractual services at the least expense to the City.
(4) Encourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases and sales.
(5) Keep informed of current developments in the field of purchasing, prices, market conditions, and new products, and secure for the City the benefits of research done in the field of purchasing by other governmental jurisdictions, national technical societies, trade associations having national recognition, and by private businesses and organizations.
(6) Prescribe and maintain such forms as may be reasonably necessary.
(7) Prepare and adopt a standard purchasing nomenclature for using departments and suppliers.
(8) Prepare, adopt, and maintain a vendors’ catalog file. The catalog shall be filed according to materials and shall contain descriptions of vendors’ commodities, prices, and discounts.
(9) Explore the possibilities of buying “in bulk,” so as to take full advantage of discounts.
(10) Act so as to procure for the City all federal and state tax exemptions to which it is entitled.
(11) Have the authority to declare vendors who default on their quotations irresponsible bidders and to disqualify them from receiving any business from the City for a stated period of time.
(12) Establish and amend, when necessary, such rules and regulations as may be necessary and proper for carrying into execution the foregoing powers.
(13) Keep and maintain all City asset records.