The City Recorder’s Office is supervised by the City Recorder and shall:
(1) Serve as Clerk of the City Council, attending its meetings, keeping the record of its proceedings, and performing such other duties of a like nature as may be required by the City Council.
(2) Be responsible for the recording, filing, indexing, making available for public inspection, and safekeeping of all proceedings of the City Council and other records of the City.
(3) Record all ordinances in full, uniformly and permanently, and authenticate the same. The Recorder shall record, in a book used exclusively for that purpose, all ordinances passed by the City Council. The City Recorder shall assign each ordinance a number, if the City Council has not already done so. Immediately following each ordinance or codification of ordinances, the City Recorder shall make or cause to be made a certificate stating the date of passage and of the date of publication or posting, as required. The record and memorandum, or a certified copy thereof, shall be prima facie evidence of the contents, passage, and publication or posting of the ordinance or codification.
(4) Post or publish, as required by law, ordinances and resolutions adopted by the City Council, and all legal notices.
(5) Supervise all municipal elections in accordance with state law and City ordinances, and keep and maintain all election records and have custody of all property used in connection therewith, according to law.
(6) Countersign all contracts made on behalf of the City and maintain a properly indexed record of all contracts, agreements, deeds, rights-of-way, and other legal documents to which the City is a party.
(7) Prepare, attest, and report on the vital statistics of the City.
(8) Notify the appointing authority of the impending expiration of the term of office of a member of any board or commission, such notice to be given at least 30 days before such expiration.
(9) Be the custodian of the official seal of the City.
(10) Act as the City Records Officer to oversee and coordinate records access and management and City archives activities as required by local, state, and federal law.