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The impounding facility shall keep a record of each animal impounded which includes the following information:

(1) Complete description of the animal, including tag numbers.

(2) The manner and date of impound.

(3) The location of the pick-up and name of the Officer picking up the animal.

(4) The manner and date of disposal.

(5) The name and address of the redeemer or purchaser.

(6) The name and address of any person relinquishing an animal to the impound facility.

(7) All fees received.

(8) All expenses accruing during impoundment.