17-2-506. RECORDS TO BE MAINTAINED.
(1) It shall be unlawful for any person licensed by this Chapter to fail to use a standardized pawn card format and computer software approved by the Police Department, which the licensee shall use to enter at the time of purchase, in the English language:
a. The name, date of birth, address, and physical description of the person selling the secondhand property;
b. The driver’s license number or any other positive form of identification containing a numerical identifier and a photograph of the person selling the secondhand property;
c. The date and time of the transaction;
d. The identification of the person making the record entry;
e. A description of the item purchased or obtained by the dealer, including, but not limited to, a description of the metallic composition, any jewels, stones, or glass, and a listing of all numbers, marks, monograms, trademarks, manufacturer’s names, serial numbers, and any other marks of identification appearing on the item;
f. The weight of the item or items, where payment is based on weight; and
g. The consideration paid for the item, or if pawned, the amount of money loaned or advanced.
(2) Notwithstanding the foregoing subsection, pawnbrokers, secondhand dealers, antique dealers, coin dealers, and secondhand precious metal/gem dealers who process fewer than 50 transactions per week may request written permission from the Police Department to use a noncomputerized alternative standardized format specified and approved by the Police Department for reporting the listed criteria in subsection (1) above at the time of the transaction.
(3) In addition to the requirements of subsection (1) above, a pawnbroker, secondhand dealer, antique dealer, coin dealer and a secondhand precious metal/gem dealer shall also obtain and keep the following:
a. A written certificate, on forms prescribed by the Police Department, that the person delivering the property has the legal right to sell such property and produces at least one positive form of identification containing a numerical identifier and photograph.
b. If the value of the property exceeds $20, the secondhand dealer, pawnbroker, antique dealer, coin dealer, secondhand precious metal/gem dealer or persons receiving said property shall also require the seller or person delivering the property, whether known or not, to give a legible print, preferably the right thumb, at the bottom of the certificate next to his signature.
c. Signature of the purchasing agent who received the property from the person whose name is on the card as the pawner or seller.